How To Set Categories In Outlook Shared Mailbox
How to group electronic mail letters past specified color categories in Outlook?
Sometimes, you mark email messages with specified colour categories, and then y'all tin rule or observe out these email messages easily, or for other purposes. When a mass of email messages crowd in a mail service folder, information technology is difficult to find out the e-mail letters marked past specified color categories at a glance. Actually, in that location are a couple of tricks to group electronic mail messages past specified color categories in Microsoft Outlook chop-chop.
Group email messages by categories with a Search Binder
Grouping email letters by categories with changing organization design
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Group e-mail letters past categories with a Search Binder
This method will help you lot create a search folder based on specified color categories, and then all messages marked with specified colour categories will be grouped into this search folder automatically.
Step one: Select and open the postal service binder in Navigation Pane where you lot will group email messages by categories.
Pace 2: Open the New Search Folder dialog box:
- In Outlook 2007, please click the File > New > Search Folder;
- In Outlook 2010 and 2022, delight click the New Search Folder push on the Folder tab.
Step 3: In the New Search Folder dialog box, select and highlight the Categorized mail in the Select a Search Folder: box.
 | If y'all need to group all email messages with whatever colour categories, merely click the OK button to stop setting. If yous demand to grouping e-mail messages with specified colour categories, please go on to post-obit steps: |
Step 4: Click the Choose button in the New Search Folder dialog box.
Pace five: In the Color Categories dialog box, cheque the colour categories according to your own needs. In our case, we cheque the Green Category.
Footstep half-dozen: Click all OK buttons in each dialog box.
Then you lot volition see a new search folder is created and added on the Navigation Pane, and the folder proper noun is based on your specified categories. All messages with specified colour categories are grouped into this search binder automatically.
Group electronic mail messages past categories with changing arrangement pattern
In some cases, you may need to group email letters by colour categories for simply one fourth dimension. Therefore, we will introduce another way to rapidly group email messages by color categories for your temporary needs.
Step 1: Select and open the mail folder in Navigation Pane in which you volition group electronic mail messages by categories.
Step ii: Change the arrangement pattern in the selected post binder:
- In Outlook 2007, please click the View > Adjust Past > Categories;
- In Outlook 2010 and 2022, please click the Categories in the Arrangement group on the View tab.
Then yous will run across all email letters with any colour categories are sorted and grouped together at the end of the mail list, encounter the post-obit screen shot:
Note: If you alter the system design or sort messages past other criteria, the messages won't exist grouped by color categories as well.
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